The Annual Stockholders’ Meeting (ASM) of Anchor Land Holdings, Inc. (ALHI or the Company) is scheduled on November 26, 2020 (Thursday) at 3:00 p.m. with the end of trading hours of the Philippine Stock Exchange on September 18, 2020 (Record Date) as the record date for the determination of stockholders entitled to the notice of, to attend, and to vote at such meeting and any adjournment thereof.
In light of the ongoing community quarantine imposed in several areas of the country and in consideration of health and safety concerns of everyone involved, ALHI shall allow attendance, participation and voting by stockholders via remote communication or in absentia pursuant to Sections 23 and 57 of the Revised Corporation Code of the Philippines and SEC Memorandum Circular No. 6-2020.
Stockholders may also vote by proxy by sending the above-mentioned documentary requirements with transmittal letter addressed to the Office of the Corporate Secretary, at 8th Floor, Chatham House Bldg., Valero corner Rufino Sts., Salcedo Village, Makati City, VIA COURIER/PERSONAL DELIVERY or scanned copies of these documents by EMAIL to, email@example.com with return-receipt.
If sending via email, attachment/s should be clear copies in JPG or PDF format, with each file size no larger than 2MB.
The documentary requirements with transmittal letter MUST BE SENT TO AND RECEIVED by the Office of the Corporate Secretary no later than November 19, 2020.
For those appointing a proxy, a duly accomplished and signed proxy and a manually filled ballot indicating the votes on the agenda items must also be submitted. Proxy form can be downloaded here.
The documents submitted online or via email/courier will then be verified by the Office of the Corporate Secretary. Once validated, the stockholders will receive an e-mail reply from ALHI Office of the Corporate Secretary. The Office of the Corporate Secretary’s email reply will either confirm successful registration and provide the link/meeting details to ALHI 2020 Annual Stockholders’ Meeting or require submission of deficient documents. If a stockholder has not received any email reply, please email CIO@anchorland.com.ph.
Anchor Land Holdings, Inc. (“ALHI”) shall be processing your personal data in connection with the Annual Stockholders’ Meeting (ASM). This notice applies to all participants of the online 2020 ASM such as ALHI Directors, officers, employees, shareholders, brokers, investors, and other authorized persons who will be given access to confidential information through the webinar.
In compliance with the Data Privacy Act of 2012 (R.A. 10173), personal data submitted shall be kept confidential and safe. All personal data submitted during the registration for the 2020 Annual Stockholders’ Meeting (ASM) shall only be collected, stored, and processed for purposes of electronic registration so that the stockholder can be allowed to vote and attend and/or participate in the ASM via online platform, and in order for ALHI to comply with its legal obligations and maintain adequate order of the ASM. Stockholders’ registration information, and any photos and videos taken during the ASM will be stored for a period of one (1) year, unless a longer retention period is required by law, rules, or regulations. Personal data submitted in relation to ASM shall be accessed only by those who are qualified and authorized persons and shall be protected with reasonable and appropriate measures. If you have any questions or concerns related to the processing of your personal data, you may contact our Data Protection Officer through the following: Data Protection Officer / 15F L.V. Locsin Building, 6752 Ayala Ave., cor. Makati Ave., Makati City / Email address: firstname.lastname@example.org.