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Guidelines

2020 ANNUAL STOCKHOLDERS' MEETING

The Annual Stockholders’ Meeting (ASM) of Anchor Land Holdings, Inc. (ALHI or the Company) is scheduled on November 26, 2020 (Thursday) at 3:00 p.m. with the end of trading hours of the Philippine Stock Exchange on September 18, 2020 (Record Date) as the record date for the determination of stockholders entitled to the notice of, to attend, and to vote at such meeting and any adjournment thereof.

In light of the ongoing community quarantine imposed in several areas of the country and in consideration of health and safety concerns of everyone involved, ALHI shall allow attendance, participation and voting by stockholders via remote communication or in absentia pursuant to Sections 23 and 57 of the Revised Corporation Code of the Philippines and SEC Memorandum Circular No. 6-2020.

Stockholders may also vote by proxy by sending the above-mentioned documentary requirements with transmittal letter addressed to the Office of the Corporate Secretary, at 8th Floor, Chatham House Bldg., Valero corner Rufino Sts., Salcedo Village, Makati City, VIA COURIER/PERSONAL DELIVERY or scanned copies of these documents by EMAIL to, corporatesecretary@anchorland.com.ph with return-receipt.

If sending via email, attachment/s should be clear copies in JPG or PDF format, with each file size no larger than 2MB.

The documentary requirements with transmittal letter MUST BE SENT TO AND RECEIVED by the Office of the Corporate Secretary no later than November 19, 2020.

For those appointing a proxy, a duly accomplished and signed proxy and a manually filled ballot indicating the votes on the agenda items must also be submitted. Proxy form can be downloaded here.

The documents submitted online or via email/courier will then be verified by the Office of the Corporate Secretary. Once validated, the stockholders will receive an e-mail reply from ALHI Office of the Corporate Secretary. The Office of the Corporate Secretary’s email reply will either confirm successful registration and provide the link/meeting details to ALHI 2020 Annual Stockholders’ Meeting or require submission of deficient documents. If a stockholder has not received any email reply, please email CIO@anchorland.com.ph.

DATA PRIVACY NOTICE

Anchor Land Holdings, Inc. (“ALHI”) shall be processing your personal data in connection with the Annual Stockholders’ Meeting (ASM). This notice applies to all participants of the online 2020 ASM such as ALHI Directors, officers, employees, shareholders, brokers, investors, and other authorized persons who will be given access to confidential information through the webinar.

In compliance with the Data Privacy Act of 2012 (R.A. 10173), personal data submitted shall be kept confidential and safe. All personal data submitted during the registration for the 2020 Annual Stockholders’ Meeting (ASM) shall only be collected, stored, and processed for purposes of electronic registration so that the stockholder can be allowed to vote and attend and/or participate in the ASM via online platform, and in order for ALHI to comply with its legal obligations and maintain adequate order of the ASM. Stockholders’ registration information, and any photos and videos taken during the ASM will be stored for a period of one (1) year, unless a longer retention period is required by law, rules, or regulations. Personal data submitted in relation to ASM shall be accessed only by those who are qualified and authorized persons and shall be protected with reasonable and appropriate measures. If you have any questions or concerns related to the processing of your personal data, you may contact our Data Protection Officer through the following: Data Protection Officer / 15F L.V. Locsin Building, 6752 Ayala Ave., cor. Makati Ave., Makati City / Email address: alhidataprivacy@anchorland.com.ph.

KEY INFORMATION

Information Statement
2019 Annual Report
Articles of Incorporation
By-Laws
Sample Proxy Form
Sample Secretary’s Certificate

Register

Annual Stockholders' Meeting
Registration Procedures

Stockholders must pre-register online to participate in the 2020 ALHI Annual Stockholders’ Meeting via remote communication.

Stockholders must register online no later than November 19, 2020 to signify his/her/its intention to participate in the 2020 ALHI Annual Stockholders’ Meeting by remote communication.

To register:

For Certificated Individual Stockholders

Register and upload the required documents for verification here.

1. A clear copy of the stockholder’s valid government-issued ID (such as passport, driver’s license, or unified multipupose ID) showing photo, signature and personal details, preferably with residential address

2. Stock certificate number/s

3. A valid and active e-mail address and contact number of stockholder

For Certificated Multiple Stockholders or Joint owners

Register and upload the required documents for verification here.

1. A clear copy of the ALL stockholders’ valid government-issued IDs (such as passport, driver’s license, or unified multipurpose ID) showing photo, signature personal details and contact number, preferably with residential address

2. Stock certificate number/s

3. Authorization letter signed by all stockholders indicating the name of the person authorized to cast the votes in their behalf

4. A valid and active email-address and contact number of authorized stockholder

For Certificated Corporate/Partnership Stockholders

Register and upload the required documents for verification here.

1. Secretary’s Certification of Board resolution attesting to the authority of representative to participate by remote communication for, and on behalf of the Corporation/Partnership

2. Stock certificate number/s

3. A clear copy of the valid government-issued ID (such as passport, driver’s license, or unified multipurpose ID) of stockholder’s authorized representative showing photo, signature and personal details, preferably with residential address

4. A valid and active email-address and contact number of authorized representative for verification

For Stockholders with Shares under PCD Participant/Broker Account

Register and upload the required documents for verification here.

1. Certification from broker as to the number of shares owned by stockholder with contact details of PCD Participant/Broker for verification. Stockholders should coordinate with their broker and request for the full account name and reference number or account number they provided the Company. Please note that should ALHI be unable to verify the shares of a shareholder because the PCD Participant/Broker is inaccessible, this may result to failure of registration of concerned shareholder.

2. A clear copy of the stockholder’s valid government-issued ID (such as passport, driver’s license, or unified multipurpose ID) showing photo, signature and personal details, preferably with residential address

3. A valid and active email-address and contact number of stockholder

4. Broker’s name, valid and active email address and Contact number

Stockholders may also vote by proxy by sending the above-mentioned documentary requirements with transmittal letter, along with the original duly executed proxy form, addressed to the Office of the Corporate Secretary, at 8th Floor, Chatham House Bldg., Valero corner Rufino Sts., Salcedo Village, Makati City, VIA COURIER/PERSONAL DELIVERY, or scanned copies of these documents by EMAIL, to corporatesecretary@anchorland.com.ph with return-receipt.

If sending via email, attachment/s should be clear copies in JPG or PDF format, with each file size no larger than 2MB.

The documentary requirements with transmittal letter MUST BE SENT TO AND RECEIVED by the Office of the Corporate Secretary no later than November 19, 2020.

For those appointing a proxy, a duly accomplished and signed proxy and a manually filled ballot indicating the votes on the agenda items must also be submitted. Proxy form can be downloaded here.

For Corporations, a duly-signed and notarized Secretary’s Certificate must be submitted together with the proxy Form. For reference, a sample Secretary’s Certificate is available here.

For Stockholders with Shares under PCD Participant/Broker Account, Stockholders are advised to coordinate with their brokers for the execution of the proxy.

If a stockholder avails of the option to cast his/her/its vote electronically in absentia, but also issues proxy votes with differing instructions, the duly accomplished ballots electronically shall replace the proxy votes issued by the stockholder.

The documents submitted online or via email/courier will then be verified by the Office of the Corporate Secretary. Once validated, the stockholders will receive an e-mail reply from ALHI Office of the Corporate Secretary. The Office of the Corporate Secretary’s email reply will either confirm successful registration and provide the link/meeting details to ALHI 2020 Annul Stockholders’ Meeting OR require submission of deficient documents. If a stockholder has not received any email reply, please email CIO@anchorland.com.ph.

Important Reminders:

1. Please refrain from sending duplicate and inconsistent information/documents as this can result in failed registration.

2. All documents/information shall be subject to verification and validation by the Company.

3. Each successful registration will be counted to determine quorum. Should a successful registrant fail to cast his/her vote, the Chairman of the Board shall be automatically appointed/designated as proxy to cast the vote of said registrant.

Vote

Voting in Absentia Procedure

Stockholders who have successfully registered shall be notified via email from the Office of the Corporate Secretary of their validated registration for the ASM. Duly registered stockholders have the option to vote for the matters contained in the agenda for the 2020 ALHI Annual Stockholders’ Meeting through electronic voting in absentia. The deadline for voting shall be on November 23, 2020 at 12 midnight. Beyond this date, stockholders may no longer avail of the option to electronically vote in absentia.

1. Registered stockholders can then cast their votes for specific items in the agenda by voting here with their log-in credentials.

2. Validated registered shareholders can vote online on each agenda item on the ballot print-out. A brief description of each item for stockholders’ approval can be found in the Information Statement.

A stockholder has the option to vote “Yes”, “No”, or “Abstain” on each agenda item for approval except for the election of directors where every stockholder will be entitled to cumulate his votes.

3. Once the stockholder has finalized his vote, he can proceed to submit his ballot online no later than November 23, 2020 at 12 midnight.

Watch

Virtual Annual Stockholders' Meeting

The ASM will be broadcasted live and stockholders who have successfully registered can participate via remote communication. Details of the meeting will be sent to stockholders in the emails provided by ALHI.

Only duly-registered stockholders will be included in determining the existence of a quorum.

Video recordings of the ASM will be adequately maintained by the Company and will be made available to participating stockholders upon request. Stockholders may access the recorded webcast of the ASM by sending an email request addressed to CIO@anchorland.com.ph.

Open Forum

During the virtual meeting, the Company will have an Open Forum, during which, the meeting’s moderator will read and where representatives of the Company shall endeavor to answer as many of the questions and comments received from stockholders as time will allow.

Stockholders may send their questions in advance by sending an email bearing the subject “ASM 2020 Open Forum” to corporatesecretary@anchorland.com.ph or here on or before November 23, 2020.

Questions/comments received but not entertained during the Open Forum due to time constraints will be addressed separately by ALHI through the stockholders’ email addresses.

For any clarifications, please contact

ATTY. SARAH JOELLE LINTAG
CORPORATE INFORMATION OFFICER
11th Floor L.V. Locsin Building, 6752 Ayala Ave. cor. Makati Ave., Makati City
Phone: (02)-8988-7988

For other ASM-related queries, stockholders may contact ALHI at CIO@anchorland.com.ph.

Inquiry

SEND IN YOUR QUESTIONS

Send in Your Questions

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